Administrative Assistant

1. Job Purpose

Provide administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.

2. Key Accountabilities

§ Maintain contact lists

§ Produce and distribute correspondence memos, letters, faxes and forms

§ Assist in the preparation of regularly scheduled reports

§ Research and creates presentations

§ Develop administrative staff by providing information, educational opportunities and experiential growth opportunities

§ Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques

§ Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

§ Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies

§ Contribute to team effort by accomplishing related results as needed

§ Carry out administrative duties such as filing, typing, copying, binding, scanning etc.

§ Organize travel arrangements for senior managers

§ Write letters and emails on behalf of other office staff

§ Book conference calls, rooms, taxis, couriers, hotels etc.

§ Maintain computer and manual filing systems

§ Handle sensitive information in a confidential manner

§ Take accurate minutes of meetings

§ Coordinate office procedures

§ Develop and update administrative systems to make them more efficient

3. Health and Safety, Environment, and Quality Accountabilities

(HSEQ accountabilities are default; please do not amend this section)

§ To ensure all activities (including sub contractors) is carried out in conformance with HSEQ policies and procedures

§ Ensuring H & S hazards and Environmental aspects are identified and managed.

§ Authorization and provision of necessary resources for HSEQ

§ Ensure training needs are identified, relevant training organised and monitor the training effectiveness

§ Participate in accidents / incidents and near misses investigation and take corrective actions.

§ Provide feedback to management on HSEQ performance

§ To stop (or take appropriate actions) the work/activities being carried out in case of HSEQ violations/Unsafe acts

§ Conduct H&S inspection as required

§ Monitor and follow up on HSEQ inspections & audits

§ Monitor the emergency preparedness, evacuation and response plan

§ Ensure appropriate HSEQ records are maintained at sites / departments.

Qualification: Bachelors degree

Experience: 3 Years experience in administration field

Knowledge and Special Skills

Knowledge of office management systems and procedures
Strong organizational and planning skills
Job Specific Professional Competencies:

Administrative Writing Skills
Microsoft Office Skills
Analysis
Verbal Communication
Office Administration Procedures
Typing Skills
Attention to Detail
Multitask
Teamwork
: Lenox.Health Care.Centre USA
: 4000
: ادارية و اشرافية و سكرتاريه
: الجيزة , مصر
: دوام كامل
: 8 ساعات
: 2019-02-20
: 2019-03-20
: الكل
: لا يشترط
: لا يشترط
: 773

الابلاغ عن هذا الاعلان الوظيفي

ملحوظة هامة:
وظايف نت ليست شركة توظيف وانما موقع للاعلان عن الوظائف الخالية المتاحة يوميا فى أغلب الشركات بالشرق الاوسط ,فنرجو توخى الحذر خاصة عند دفع اى مبالغ او فيزا او اى عمولات. والموقع غير مسؤول عن اى تعاملات تحدث من خلال الوظائف المعلنة.

كيف تحدد مصداقية الوظائف المعلنة؟

قدم سيرتك الذاتية الان

عفوا .. هذه الوظيفة تم اخفاء بيانات الاتصال الخاصة بها نظرا لمرور اكثر من 30 يوم منذ نشر هذا الاعلان وقد تم ارشفته.

وظائف ادارية و اشرافية و سكرتاريه اخرى:

المزيد فى وظائف ادارية و اشرافية و سكرتاريه